Locum 4 Nurses Privacy Policy

Your Privacy is Important to Us

At Locum 4 Nurses, we are committed to protecting your privacy and handling your personal data with the utmost care and transparency. As a specialist healthcare recruitment agency focused on placing locum nurses in GP practices across the UK, we process personal information in full compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy outlines how we collect, use, store, and safeguard your personal data.

1. Who We Are

Company Name: Locum 4 Nurses
Role: Data Controller
Services: Healthcare recruitment, connecting locum nurses (ANPs, ACPs, PNs, ECPs, and other primary care professionals) with GP practices across the UK.

2. Collection and Use of Personal Data

We collect and process personal data to deliver recruitment services to both candidates and client organisations. This data is collected directly via registration forms, job applications, CV submissions, emails, and third-party job boards.

Types of Personal Data We Collect:

Personal Identification Information: Name, email, phone number, and postal address.
Professional Information: CV/resume, employment history, education, qualifications, references, and certifications.
Sensitive Data: Health-related data (when necessary for placement compliance), DBS and right-to-work documentation.
Usage Data: Website activity, IP address, and browser/device information.

How We Use Your Data:

To match candidates with suitable locum or permanent roles in GP practices.
To carry out background checks, compliance assessments, and DBS verifications.
To communicate job opportunities, interview updates, and service notifications.
To meet legal and contractual obligations in recruitment and employment law.

3. Legal Basis for Processing

We rely on several legal bases to process your data:

Legitimate Interests: To deliver recruitment services effectively.
Legal Obligations: For compliance with employment, tax, and safeguarding laws.
Contractual Necessity: When data is essential to fulfil a contract with you.
Consent: For certain optional communications or marketing purposes.

4. Data Sharing and Recipients

We may share your data with:

Client GP Practices for vacancy matching and placement.
Third-Party Service Providers such as payroll processors, IT support, and compliance verification services (e.g. DBS, HMRC).
Regulatory Authorities, where legally required.

All data sharing is done securely and only with trusted partners who meet data protection obligations.

5. Overseas Transfers

If any of your personal data is transferred outside the UK or EEA, we ensure appropriate safeguards (e.g., Standard Contractual Clauses) are in place in accordance with UK GDPR requirements.

6. Data Retention

We retain personal data only as long as necessary for the purposes outlined above, or as required by law. This may vary depending on the nature of the data and regulatory requirements specific to healthcare recruitment.

7. Your Rights

You have the following rights under the UK GDPR:

Right to Be Informed
Right of Access
Right to Rectification
Right to Erasure (“Right to be forgotten”)
Right to Restrict Processing
Right to Data Portability
Right to Object
Right to Withdraw Consent

To exercise any of your rights, please contact us using the details below.

8. Automated Decision-Making

Locum 4 Nurses does not use fully automated decision-making that produces legal effects or significantly affects individuals. All recruitment decisions involve human review.

9. Complaints and Contact Information

If you have any questions, concerns, or wish to exercise your data rights, contact our Data Protection Officer (DPO):

Email: dpo@locum4nurses.co.uk
Phone: 02034889179

If you are not satisfied with our response, you have the right to contact the Information Commissioner’s Office (ICO):
www.ico.org.uk

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal or business practices. When we do, the revised version will be posted here with the updated date.

Contact Us

For any further information about this Privacy Policy or our data handling practices, please contact: