Locum4Nurses – Privacy Policy (UK)
Effective from: 1 January 2026
1. Who We Are
Locum4Nurses is a specialist healthcare recruitment agency providing locum and permanent staffing solutions to GP practices and primary care networks across the United Kingdom.
We recruit, vet, and place nurses and primary care clinicians including (but not limited to) ANPs, ACPs, Practice Nurses, and Extended Care Practitioners.
For data protection purposes:
Data Controller:
Locum4Nurses
Email: info@locum4nurses.co.uk
We are registered under UK data-protection law and comply fully with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Personal Data We Collect
We collect personal data to provide recruitment, compliance, and placement services. This data may be collected directly from you or from third-party sources such as job boards, professional networks, or referees.
Candidate data may include
Full name
Email address
Telephone number
Address
CV, qualifications, professional history
NMC / professional registration details
Right-to-work and identity documents
DBS status
References
Availability, pay rates, work preferences
Occupational health or immunisation data (where required by NHS/GP compliance)
Client data may include
Contact names
Practice addresses
Email and phone numbers
Staffing requirements
Contractual and billing information
Website and systems data
IP addresses
Login activity
Browser and device data
Cookies and analytics
3. How We Use Your Data
We use your personal data to:
Match clinicians with GP practices and primary care providers
Verify professional status, identity, and right to work
Perform compliance checks including DBS, references, and credentials
Arrange placements, payroll, and contracts
Communicate job opportunities, updates, and placement information
Meet legal, regulatory, and safeguarding obligations
Operate and secure our recruitment systems
Prevent fraud and misuse of our platform
We do not sell personal data.
4. Legal Bases for Processing
We process personal data under one or more of the following lawful bases:
Contractual necessity – where data is needed to place you in work or provide services
Legal obligation – e.g. employment law, NHS safeguarding, tax, and right-to-work
Legitimate interest – recruitment operations, compliance, and fraud prevention
Consent – for optional marketing or non-essential communications
You may withdraw consent at any time.
5. Who We Share Data With
Your data may be shared with:
GP practices and primary care organisations
NHS-linked compliance and onboarding systems
Payroll providers and umbrella companies
DBS and vetting providers
HMRC and legal authorities where required
IT and secure cloud service providers
All partners are contractually required to protect your data and comply with UK GDPR.
6. International Data Transfers
Where any data is processed outside the UK, we ensure appropriate legal safeguards are in place including UK-approved contractual protections and encryption standards.
7. How Long We Keep Your Data
We retain data only as long as needed for:
Recruitment and placement activity
Compliance and legal requirements
Financial and tax obligations
NHS safeguarding records
Inactive candidate records are securely archived and eventually deleted in line with UK legal retention standards.
8. Your Rights
Under UK GDPR you have the right to:
Access your data
Correct inaccurate data
Request deletion (where legally permitted)
Restrict processing
Object to processing
Request data portability
Withdraw consent
Requests can be made to:
📧 info@locum4nurses.co.uk
9. Automated Processing
We use software to help shortlist, route, and organise applications, but all recruitment and placement decisions are made by humans.
No fully automated decisions are made that affect your legal or employment rights.
10. Data Security
We protect your data using:
Encrypted systems
Role-based access control
Secure servers
NHS-grade data handling processes
Regular security audits
Only authorised staff can access personal data.
11. Complaints
If you have concerns about how your data is used, contact:
You also have the right to complain to the UK regulator:
Information Commissioner’s Office (ICO)
https://www.ico.org.uk
12. Policy Updates
This Privacy Policy may be updated to reflect legal or operational changes. The latest version will always be published on our website.
Locum4Nurses
Your trusted primary-care recruitment partner — operating transparently, securely, and in full compliance with UK data-protection law.